If you’re feeling a little sad because festival season has started without you and you’re still moping because you didn’t get tickets for Glasto – don’t worry! 2014 is the year for DIY festivals, and it’s all about doing it yourself in the comfort of your own home.
Garden events are the ideal summer party for any occasion, but if you’re not sure where to start – follow these helpful tips and turn your back garden into a festival dreamland for you, your mates and anyone else who wants to come and join the fun!
You’re going to need some serious help, so round up your most trustworthy and dedicated pals and share the work load! Designate job roles and give people a cheeky job title; after all, everybody loves to sound important. Here are a few job role examples to give your trusty team:
- Promotions Manager – responsible for making sure invites get sent out and tickets are sold
- Entertainment Officer – responsible for finding and booking bands, entertainment and DJs
- Logistics Manager – responsible for setting up and the running of the festival
Before you start to get into the fun side of planning the festival, it is essential that a basic outline of the festival is drafted. Things to consider include:
- Guests/audience – who are your target guests and how many people can you comfortably accommodate for?
- When & where – consider potential dates and who will be affected by the festival. i.e. your neighbours and local council
- Budget – how much do you realistically want to spend and where will the funds come from? Will you be paying for the event yourself, charging a small fee for tickets or fundraising?
Now for the fun bit…
Whatever type of festival you are planning; try to use people you know and local faces that will be more than happy to get involved. If you have friends in a band or anyone with musical talent, now is the time to ask for a favour! The entertainment of a festival or event is quite possibly the most important part, so you will need bands, and lots of them! Most local bands will be happy to play for free with a promise of a few free drinks and a good time! If you really want to impress your guests, why not hire a well-known headline act for the finale? (If your budget is relatively big, of course!) Use online directories such as Band Directory to find local bands that are willing to play in your area.
A variety of acts is also a great way to give your guests a good time and accommodate for all personalities, ages and tastes. Consider asking theatre groups, dance performers or even magicians to perform to add a little spice to the programme! Companies like London Disco Hire make it possible for you to hire a huge variety of lighting, sound, DJ and even karaoke equipment, so you’ll have no problem pulling off an impressive effect, no matter what acts you decide upon.
If you rely on ticket sales to finance the festival, you will have to sell tickets before the actual event in order to put plans and bookings in motion. Festivals are a fantastic way to raise money for charity, and people are more than willing to spend a little more if they know it’s for a good cause. Why not consider getting involved with the Oxfam-unwrapped or donating the funds made to a local charity? Raffle tickets and donation buckets are also a great and non-intimidating way for to encourage people to dig into their pockets and donate some money to some great charities and causes.
Everybody loves the festival vibe, and the bohemian style that comes along with it! Fill your festival area with plenty of wonderful and exciting décor touches to really get the festival-feeling going. Fairy lights are a fantastic way to provide extra lighting whilst adding a touch of ethereal beauty at nightfall. Fill floor areas with lots of seating options, including cushions and bean bags, and of course, lots of bunting!
Check out Party Pieces for fantastic and affordable decorations and lovely touches for your summer fest!
Food & Drink
Food is a must at all events, especially all-day outdoor festivals! The key to keeping your guests happy is to provide good yummy food that’ll fill their boots and not leave them hungry or a little too squiggly from the free wine! It is always a must to spend a little more on the food as guests will enjoy the buffet, and be more willing to spend more on ticket prices if the food and drink provided is of a high quality. Organic Spirit provides home-made organic buffets and platters, giving your festival a little tasty something extra! Be sure to cater for all dietary and allergy requirements also, and with the food taken care of, you can sit back, relax and enjoy the music!
Toilets toilets toilets! Every outdoor event requires toilets, so be sure to rent a portaloo or two to save people treading through your lovely home with muddy wellies! Find your local portaloo hire centre from Portakabin.
In true festival spirit, people don’t mind roughing it, so be sure to provide camping areas for people to pitch up their tent and sleeping bag for the night! Why not get in touch with local B&Bs for those who aren’t the camping type and see if they can offer discounts for large group bookings?
Once everything is organised and the festival has begun, the only thing left to do is grab a nice glass of wine, sit back and enjoy the unique and garden-beautiful event you have created! Who knows who’ll be on the line up next year?